Complaints & Correspondence Officer

926072-6513-24162 NCD

Complaints & Correspondence Officer
£19.05 per hour

Our client is looking for an experienced Complaints & Correspondence Officer.

This is 36 hours a week, you will be expected in the office Tuesday, Wednesday and Thursday, WFH Monday and Friday.

The role will involve the handling of all complaints associated to repairs.


Knowledge of repairs within housing services
Moderate understanding of systems, particularly related to Microsoft Packages
A general understanding of Complaints

Main Purpose of the job:

To provide support to Repairs Services complaint respondents and ensure complaint responses are within the statutory timescales. To negate and prevent the escalation of the complaint through a high level of empathy and a resident focus.

Summary of Responsibilities and Personal Duties:

• The responsibility for the Repairs Service complaints performance ensuring we meet our KPI’s.

• To provide and promote a professional and good quality service to both internal and external customers.

• To deal with all Repair Service focused complaints in a professional manner, following them up on completion to ensure customer satisfaction and prevent escalation and negotiating and managing resolutions.

• To ensure all complaint responses to Informal, stage 1, General Enquiries, MP, Mayoral, Councillor, Freedom of Information and Chief Executive Enquiries are provided to the customer within required timescales.

• To be the lead officer responsible for complaints allocated to you, being the main point of contact for internal and external stakeholders throughout the complaint process.

• To manage multifaceted complaints and enquiries. Liaising cross departmentally, ensuring a high standard of quality on co-ordinated responses. Challenging and seeking information as necessary.

• To provide support, training and guidance to repairs staff on iCase, customer enquiries, complaints policies and procedures, feeding back at regular meetings with service managers.

• To provide key learning outcomes from resolved complaints, focusing on positive ways of improving the service to prevent further escalation or future complaints.

• To support the Customer Relations Team when required, including the allocation of complaints and performing system maintenance. In addition to acting as an intermediary between Repairs, CRT and for any cross departmental support required.

• To review all complaint responses and ensure all actions detailed are uploaded to the complaints system, tasked to the relevant team member with the appropriate action timeframe.

• To manage the compensation aspect of the complaint and provide supporting documentation to the Finance Team for audit.

• Support inbox management when required

Please visit our website for more job opportunities colbernlimited co uk

PLEASE ONLY apply if you have the necessary skills, experience and expertise.

The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients
are an equal opportunities employer.

To apply for this job email your details to

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