110742-4024-26309 6.11
Committee Officer
Worcester
Contract
£16.35 per hour
Our client is looking for an experienced Committee Officer
The role is hybrid and requires in person attendance at public meetings when required which usually take place at district council venues in Worcestershire.
There is also a need for office attendance at Wildwood, Worcester WR5 2QT which is usually 2 days per week.
We are looking for an experienced Scrutiny Officer for 35 hours per week for 3 months
This is one of a number of roles we are recruiting for please visit our website colbernlimited co uk
To support the Overview and Scrutiny Manager in providing efficient and effective administrative services, with particular reference to the Overview and Scrutiny functions of the Council
Main Activities & Responsibilities:
• To implement agreed arrangements to put into effect overview and scrutiny exercises.
• To organise meetings of the assigned overview and scrutiny committees, panels or task groups including briefings, dealing with public notices and access requirements, arranging accommodation, equipment and catering as necessary and to ensure that the provisions of the Local Government Access to Information Act are complied with.
• To compile and produce agenda papers, produce reports, records of proceedings and any other correspondence or documentation as required.
• To attend meetings, recording proceedings to form the legal record of the authority’s decisions, ensuring any administrative arrangements are carried out, and any comments and conclusions of the panel are summarised.
• To undertake work arising from meetings assigned, including liaison with officers of other departments and other agencies in implementing outcomes and informing those who need to know of decisions made.
• To liaise with the Chairs, Scrutiny Lead Members and lead officers regarding the content of agendas and advising on the appropriateness of items for inclusion.
• To liaise with other officers, advisers and witnesses with regard to their input to the relevant scrutiny committee or task group.
• To contact and, if necessary, arrange visits to national and regional organisations and other authorities on behalf of the relevant scrutiny committee, panel or task group to identify best practice and make comparisons.
• To ensure that the views of external organisations and the public are effectively represented in the Overview and Scrutiny process.
• To assign tasks as appropriate to the democratic clerk and to ensure that their workload is at a reasonable level.
• To undertake research.
• To summarise and analyse material from public surveys and stakeholder meetings.
• To assist in the production of reports and recommendations.
• To assist in monitoring the implementation and effectiveness of recommendations arising out of such reports.
• To assist in relation to the Council’s ‘call in’ procedures.
• To provide advice and assistance to elected members, council officers, external agencies, the press and the public on administrative, procedural and constitutional matters.
• To assist with the compilation of the monthly Forward Plan of key decisions.
• To maintain a good understanding of current legislation and regulations which have a direct bearing on the Council’s Overview and Scrutiny functions.
• To maintain an awareness of the work of the Council’s Committees.
• To contribute to the continuing development of the Council’s democratic and constitutional structures and procedures.
• To advise on and set up new procedures to take account of any requirements that may arise under the Council’s constitution.
• To seek legal and other advice as appropriate, on behalf of the scrutiny function, by directly accessing support from the Assistant Director for Legal and Governance.
• To secure, in liaison with the County Council’s communications unit, appropriate publicity for the activities and recommendations of the scrutiny committees and task groups.
• To develop and sustain good working relationships with all Governance staff, other Council staff, Chairmen and other elected members and co-opted members and representatives of external organisations at local, regional and national level.
• To give advice to members of the public who wish to exercise rights to participate in meetings and to representatives of external organisations who have been invited to give evidence to overview and scrutiny.
• To support the work of the Governance Team during the absence of colleagues or at peak periods of work activity.
• To contribute to the development of the Legal and Governance Unit Business Plan and the delivery of objectives and targets contained within it.
• To assist in the development and maintenance of modern information systems in line with e-government initiatives and changing service needs.
• To ensure the maintenance of the Council’s data systems, indexes, statutory registers, preparing and sending files for archiving.
• To contribute to the provision of timely and relevant information available via the Council’s website.
• To contribute to developing effective services for the Unit’s customers.
Generic Accountabilities:
• To maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training
• To undertake other such duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job
• To undertake health and safety duties commensurate with the job and/or as detailed in the Directorate’s Health and Safety Policy
• The duties described in this job description must be carried out in a manner which promotes equality of opportunity, dignity and due respect for all employees and service users and is consistent with the Council’s Equality and Diversity Policy
PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk
The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients are an equal opportunities employer